Anyone can sign up for a free individual account on Box, but the service’s endless list of sharing and privacy features were built specifically for business and IT users. Beyond the basic cloud storage setup, where you can store just about any kind of file, Box lets you share files with colleagues, assign tasks, leave comments on someone’s work, and get notifications when a file changes.
You can preview files from Box’s website and even create basic text documents in Box. Like other cloud storage services, you can download a desktop app and sync your files between your hard drive and the cloud.
Box also gives you a lot of control over the privacy of your files. For example, you can decide who in your business can view and open specific folders and files, as well as who can edit and upload documents. You can even password-protect individual files and set expiration dates for shared folders.
Business users can also connect other apps, such as Salesforce and NetSuite, so that you can easily save documents to Box. There are also plug-ins for Microsoft Office and Adobe Lightroom that let you open and edit files saved to Box from those applications.
Where Box Cloud Storage excels
Box comes with tons of tools for businesses, including collaboration and file privacy control.
Where it falls flat
The service’s endless list of sharing and privacy features can be lost on someone who’s just using the service for personal storage.
Because of all those features, it can feel overwhelming to navigate the Box website if you’re only trying to manage a few files and folders.
Best for: Teams of employees working together on projects, and large companies that need a place to securely share documents with everyone.
Box Small Business Cloud Storage Free Trial
Thinking of securing your small business data using cloud storage? Start your Box free trial today.
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